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Purchases and banking

Buy from suppliers, pay bills, track cash and bank accounts, record expenses, reconcile your bank statement and chase what you are owed.

This section covers the money going out and the places money sits. Start with Suppliers and purchase orders and bills, then pay or void a bill. The banking articles explain cash and bank accounts, the Payments list, expenses and other income, bank reconciliation and Collections reminders.

• Add and manage suppliers

  Keep the people you buy from, their contacts, tax numbers and what you owe them.

• Create purchase orders and bills

  Order from a supplier, turn the order into a bill and post the bill so it counts as a payable.

• Pay or void a bill

  Record a payment to a supplier against a posted bill, or cancel a bill entered by mistake.

• Issue a debit note and record a supplier refund

  Return goods or claim a reduction against a posted bill, and record money coming back from the supplier.

• Set up recurring bills and recurring payments

  Create repeating bills, such as rent or hosting, and repeating payments on a schedule.

• Manage cash and bank accounts

  Add the places your money sits, see their balances and move money between them.

• See, void and import payments

  Review every payment received and made, void a mistake, or import payments from a spreadsheet.

• Record expenses and other income

  Log day-to-day spending and non-sales income that does not need a bill or invoice.

• Start a bank reconciliation

  Check an account's books against the bank statement, one statement at a time.

• Match statement lines and complete a reconciliation

  Match each bank statement line to your books, handle the ones you cannot explain, and finish the session.

• Set up Collections reminders

  Get staged reminders before and after invoices and bills fall due.