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Set the agreement and manage change orders

Record the agreed customer price, supplier compensation and tax basis, and track changes as versions.

What the Agreement tab does

The Agreement tab keeps the agreed price of a project as numbered versions (v1, v2 and so on). An accepted version is never overwritten. A change creates a new version instead, so you always have the history.

This tab only records what was agreed. It does not move money. Actual payments still go through the Payments tab.

Set the initial agreement

1. Open the project and click Agreement.
2. Click Set Initial Agreement.
3. Fill in: - Customer Amount (required) and Currency. - Provider (Supplier): optional. Only parties marked as suppliers are listed. - If you chose a provider, Compensation Basis (Fixed amount or % of customer amount) and Provider Compensation. - Tax Category and, for a provider, Provider Tax Category. - Effective Date (required). - Reason, optional for the initial agreement.
4. Click Save as Draft.
5. In the Version History table, click Accept on the draft (or Reject).

The Current Agreement card then shows the amounts, tax basis, effective date and version.

Change the price later

Once an agreement is accepted, the button becomes Propose Change Order. The form is the same, but Reason is now required. Save it as a draft, then Accept or Reject it. Accepting makes it current and the earlier version becomes superseded.

Provider settlements

If the current agreement names a provider with compensation, a Settlements card appears below. Create Settlement records what the provider is entitled to. Each entitlement can then be put on Hold, Released, Voided, or Settled by linking it to a payment you have already recorded.

Good to know

• Accepting a change order may need approval. If it does, you see "Accepting this change order requires approval" and the version stays a draft until it is approved.
• You need the edit permission on Projects to create, accept or reject versions or to see these buttons; without it you can only read the history.
• Settlements are for tracking what is owed. Marking one as settled does not pay anyone.