Add and manage students
Keep each student's contact details, guardian, ID proof and membership history in one place.
Open Students from the Library menu. The page lists everyone who has been added, with their phone, parent or guardian and address. Students belong to your company, not to one library, so a student can hold seats in several of your libraries.
You need the Library Edit permission to add or change students. With View only you can search the list and read the details.
Add a student
- Select Add student.
- Fill in the Student name (the only required field). You can also enter Phone, Email, Date of birth, Parent / guardian name, Parent / guardian phone, Address, ID proof (type and last digits) and Notes.
- Select Save student.
For ID proof, record only the type and last digits, as in the example shown in the field, rather than the full number.
You can also add a new student while giving a seat: turn on New student in the Give a seat form.
Find a student
Type a name, phone number or email in Search. The list narrows as you type.
See and edit details
- Select Open on a student's row.
- Change any of the details and select Save details.
- Scroll down to Membership history to see every seat the student has held: seat, shift, plan, dates, status (Active, Upcoming, Expired or Cancelled) and any amount due.
Select Hide to close the row.
Good to know
- There is no delete button. Students who have left simply have expired or cancelled memberships.
- A student cannot hold two seats in shifts that overlap in time. Legasum will refuse the second one and tell you which shift is in the way.
- Next step: give the student a seat.